Emails are a daily part of the modern working environment. However, sending the email to the wrong person or sending the email to the right person with the wrong information is quite frustrating and annoying in many cases. According to the sources, 58% of people have admitted that they often send the wrong email or wrong data to the wrong person because of habit or hurry. Fortunately, there are some solutions in these cases. So if you have stumbled and found yourself in this type of difficulty, then you can recall an email in Outlook if the recipient has not opened it. So what are the procedures and the steps to take? This is the main question for users. Thus, in this article, we will let you know all the details, which will surely help you out.
Difficulty Level
If you want to know the difficulty level of this procedure, then it is easy to fulfill and complete. It only takes 5 minutes to complete the procedure. You only have to open your email in Outlook with a strong internet connection and follow the following steps:.
Steps To Follow For Recalling Emails In Outlook
To recall the email in Outlook, you have to follow some steps. Let’s find these steps together.
- First, you have to open your email in Outlook and look at the Sent Item folder there.
- Double-clicking the email you wish to remember will open it.
- Here you will find a drop-down menu and an option to recall the message. Click on this option.
You Can Have Different Options There. Select According To Your Requirements
- You found options like “delete unread copies of this message and “move unread copies of this message to the deleted item folders.”
- After selecting your required menu, click OK.
This method helps you recall the email from Outlook. If your email contains sensitive information, you can secure it under EU regulations. This regulation gives you more power and control to handle encrypted messages and sent emails. You can delete this type of email even when it has been opened.
Benefits Of Recalling Email Options In Outlook
The process of recalling an email should be completed as quickly as possible.It works in most cases until the recipient does not open it. Moreover, once you recall the email, Outlook mostly notifies the recipient that the email has been recalled from their inbox. The function of recalling email messages from Outlook can only work if the recipient is also using Outlook; in the opposite case, if the recipient is using Gmail or Yahoo, then this function cannot be performed. In addition, this feature givesthe user more power and provides them with peace of mind in case of mistakes or errors. Recalling emails is a useful and beneficial method that can help out in many situations.
- If you accidentally typed the wrong message or material to anyone,then by using this method, you can correct the version of the email.
- If you send the right email material to the wrong person, it is also a frustrating situation. Recalling an email in Outlook helps you out of this situation. It will help in deleting the email from the wrong person’s inbox and sending it to the right person.
- If your email contains sensitive information, you can recall it to avoid the factor of a data breach or data manipulation.
Condition In Which You Cannot Recall The Emails From Outlook
So what are the conditions under which you cannot recall the emails in Outlook? This is one of the main concerns of many of the users. So let’s find out the situation together.
You can’t recall the email from Outlook if you and your recipient are not using the same version of Microsoft.
You cannot recall the email if the recipient has read it.
You cannot use this function on a Mac or mobile device. This facility is only available for the desktop application.
You cannot recall the email if the email that you have sent is redirected to any other folder by the automatic process of the recipient. In this case, it is impossible for you to recall the email.
Wrap Up
It is a better idea to double-check your email before sending it. You should make it your habit to proofread your email and cross-check the email address before sending it to the recipient. If you send the email mistakenly and it is opened by the recipient, then you can send a follow-up email to the recipient and apologize to him. Most of the situations with this apology email rectify the negative impact of the wrong email. However, in this article, you have learned a method through which you can recall your email in Outlook. This function is simple and easy to follow.
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